Clarifications on Transfer policy guidelines – DOP
Government of India
Ministry of Communications
Department of Posts
Dak Bhawan, Sansad Marg
New Delhi – 110 001
Dated: June 3, 2020
All Chief Postmasters General / Postmasters General
Chief General Manager, BD Directorate / Parcel Directorate / PLI Directorate
Director, RAKNPA / GM, CEPT / Directors of all PTCs
Addl. Director General, Army Postal Service, New Delhi
All General Managers (Finance) / Directors Postal Accounts / DDAP
Subject: – Transfer policy guidelines – clarifications.
I am directed to refer to Directorate’s communication number 141-141/2013-SPN-II dated 17.01.2019 vide which revised ‘Guidelines for transfer’ was circulated to all Postal Circles. Subsequently, clarification has been issued vide communication of even number dated 07.05.2019, 24/27.06.2019, 24.10.2019 and 30.04.2020. Now, references were received from various Postal Circles pointing out some difficulties and seeking clarifications. The references have been examined and clarified as under: –
|Clarification sought||Comments / Remarks|
|1||Whether 3 years of service
condition holds for transfer
for surplus qualifying officials
or not as mentioned in earlier
transfer policy guidelines.
|Para 3 (A) (x) of transfer policy guidelines
17.01.2019 provides that only such official
who have completed probation or put in minimum
service of 2 years in the grade where there is
no probation period shall be eligible for
transfer under Rule-38. Further, it is clearly
mentioned that transfer policy guidelines is
applicable on Group ‘C’, Group ‘B’ (non-gazetted)
officials and Assistant Superintendent of Posts.
Therefore, the question of DR or surplus
qualified may not be arise as it is equally
applicable for both.
Therefore, service condition mentioned in
Para 3 (A) (x) is applicable on both DR and
surplus qualified as well.
|2||Competent authority for deciding
Postman inter sub divisional
Rule-38 transfer of Postman and
|and MTS are Divisional cadres. As such,
request transfer of Postman and MTS has
not come under Rule-38 transfer.
Therefore, Divisional Head is competent
enough to approve such transfer of MTS
& Postman within the Division.
|3||Application received after 30th Para
June, 2019 may be rejected or taken
up in the year 2020 without requesting
the applicants to submit fresh application.
|3 (C)(ii) of transfer policy guidelines
provides that the application for
transfer under Rule 38 shall be received
in the office of Chief Postmaster General
(CPMG) between 1st April to 30th June of
the year. Applications, received after
closing of normal office hour of 30th June
shall not be entertained in any circumstances.
Therefore, the transfer requests received
after 30th June, 2019 shall be rejected
and shall not be entertained. However, such
applicants may be requested to apply
afresh before 30th June, 2020 for
|4||Disease covered under ‘Terminal illness’.||Competent authority has decided that a
medical certificate specifying such
disease as ‘terminal illness’ shall be
obtained from Government hospital
certified by Chief Medical Officer
of the headquarter of the applicant.
|5||Clarification issued vide letter
dated 24.10.2019 (Point No. 5) i.e.
Regional Head shall be the
competent authority to approve
rotational transfer of SBCO
officials within a Region
is contradictory with Sl. No. (vi)
of Directorate’s instructions issued
vide communication number
4-9/2011-SPG-(Pt) dated 30.03.2015
regarding composition of Transfer
and Placement Committees for
recommending transfer of SBCO staff.
|In order to remove any discrepancy,
Competent authority has decided that
DPS (Region) or Regional Head (where
there is no DPS) shall be the competent
authority to approve rotational transfer
of SBCO officials within a Region.
|6||Immunity from transfer to office
bearers of recognized Service
Associations on completion of
|Office bearer of recognized Service
Associations who are elected to the
office of Chief Executive or General
Secretary, Assistant Secretary and
Financial Secretary or Treasurer of
Group ‘C’ and Group ‘D’ Associations
whether they are All India, Circle or
Division units, if the constitution
and bye laws of the Central Service
Association permit opening of such
branches shall be allowed for their
posting at headquarter station of
recognized service association for
a period of two years even after
completion of station tenure, if
holding the post in Service Association.
Assistant Director General (SPN)