“Raksha Mantri Awards for Excellence” for the year 2020 : CGDA

“Raksha Mantri Awards for Excellence” for the year 2020 : CGDA

OFFICE OF THE CGDA
Ulan Batar Road Palam, Delhi Cantt – 110010

Coord/13005/RM Award/2020

Dated : 23rd April, 2020

To,
All Principal Controller & equivalerits
All Controllers & equivalents
Sr. Dy. CGDA (AN) (Local)

Subject : “Raksha Mantri Awards for Excellence” for the year 2020.

Please find enclosed a detailed “Motivation Scheme for the Defence Accounts Department” for the Year 2020.

2. The process of selecting awardees for the year 2020 at the level of Principal Controllers/Controllers etc. may be completed by 30th June, 2020. For “Raksha Mantri Awards for Excellence” to be decided at the level of CGDA, the nominations may be forwarded in the prescribed format, both in soft and hard copy form (3 copies) and mailed on the email id atcoord.cgdeagov.in latest by 15th July, 2020. Citation/write up of project/work done (not more than 100 words), two passport size photographs, bio data (not more than 100 words) and a write up in bullet form (not more than 50 words) in respect of each nominee/team may also be forwarded while forwarding the nominations to HQrs office. All Principal Controller/ Controllers & equivalents are advised to follow the guidelines laid down in para 2 of HQrs office Circular No. Coord/13005/RMA/Augment dated 03.12.2019, wherein it was mentioned that MoD(Fin) has emphasized that the selection criterion for award may be “thrust on innovative ideas and out of box actions and not routine efficiencies”.

3. It is further requested that the time schedule prescribed above may be strictly adhered to; failing which, it may not be possible to consider the nominations received after the closing date.

4. The detailed guidelines of the scheme may be given wide publicity and placed on website etc. The scheme has also been placed on the CGDA’s website at wvvw.cgdadnic.in. The expenditure on the scheme would be made from the DAD-Pay and Allowances head.

Enc : As above.

(Maushumi Rudra)
Jt.CGDA (Coord)

Motivation Scheme for the Defence Accounts Department

I. BACKGROUND
The need for adequately motivating officers and staff at all levels of the Central and State Governments has been engaging the attention of the Government for some time. Keeping this in view, the Government of India have introduced Prime Minister’s Awards for excellence in Public Administration in order to recognize extraordinary and innovative Work done by officers of the Central and State Governments individually, or as a group or as organizations. A similar motivation scheme had been introduced in the DAD to motivate staff and officers to excel in their work. It has also been felt that instead of the HQrs office directly involving itself in the activity of nomination/ selection of individuals doing meritorious work, general guidelines could be provided to the Controllers to decide the Awards at their level while the HQrs office makes use of the database available with the Controllers to decide the Awards at All India Level.

II. LEVELS AND SCALE OF AWARDS
2.1 It is necessary to first identify the level of admissibility of the Awards. The broad parameters governing this are as follows:

a) Two Awards for the Best Official and/ or Team of Officials (upto the Sr.AO level and including Clerks/ Auditor/ SA/ AAO/ AO/ SAO) would be decided and given by each Pr. Controller/ Controller/ CFA (Fys) which will be regulated as per Annexure-I & Annexure-II enclosed.
b) There would be 02 Awards each for main office of PCA(Fys) Kolkata & the organisation of CIA (Fys).

Note: In exceptionally deserving cases, maximum number of awards to be given by a Principal Controller/Controller etc. under 2.1(a) & (b) could be enhanced to three with the prior approval of the HQrs. office. In such cases all the three entries would have to be forwarded to the HQrs, office latest by 1.56 July, Z020 for a decision.

(c) There would be 05 Awards for the offices under IFA set up as per distribution below :-
(i) 2 Awards for ARMY IFAs consisting of 21 IFAs (Annexure-III) which includes BR, R&D, CIDS and their field offices.
(ii) 2 Awards for AIR FORCE IFAs consisting of 8 IFAs (Annexure-Ill) and their field offices.
(iii) 1 Award for NAVY IFAs consisting of 6 IFAs (Annexure-III) and their field offices.
AddI.CGDA (IFA) shall be the Nodal Officer to decide the Awards for the offices of IFAs, which shall be regulated as per Annexure-Ill enclosed.
(d) 05 Awards shall be given to the officers and staff of HQrs office upto SAO level [refer para 2.1(a)]. The distribution of Awards is:

Audit & Accounts Section – 01 Award
Admin Section – 01 Award
EDP Section – 01 Award
HRD Section – 01 Award
IFA Section – 01 Award

Provided that the number of awards in any of these Sections could be increased to two subject to the condition that the total number of Awards remains 05.

e) Raksha Mantri Awards for Excellence
03 entries will be selected and Awards given on an all India basis by the Hon’ble Raksha Mantri from amongst the winners already shortlisted by the Pr. Controllers/ Controllers/ IFAs/HQrs. office.

f) 02 Awards have been kept reserved in HQrs. office in order to adjust the same in case Principal Coltrollers/Controllers etc. recommend more than allotted two nominations in accordance with note below sub paras 2.1(a) & (b).

2.2.1 For Awards at Principal Controller/Controller & – Rs. 20000 each equivalent/HQrs. Office level

The Awards will be in the form of cash Awards to be presented by the CGDA/ Addl.CGDA(IFA)/ Pr. Controller/ Controller etc. on DAD Day each year. The Cash Award would be accompanied by a trophy duly embossed with the name of the Awardee(s) and a certificate mentioning the outstanding work done by the individual or group of individuals and a badge for each individual.

2.2.2 Raksha Mantri Awards for Excellence – Rs. 40000 each

The Awards will be in the form of cash Awards to be presented by Hon’ble Raksha Mantri on DAD Day each year. The Cash Award would be accompanied by a trophy duly embossed with the name of the Awardee(s) and a certificate mentioning the outstanding work done by the individual or group of individuals and a badge for each individual.

III. METHODOLOGY OF SELECTION FOR THE AWARDS
3.1 Selection for the best official Award would be largely based on nominations made by the immediately superior authority. Sr. Auditors/ Auditors/ Clerks etc. would be nominated by the AAO, the latter would be nominated by the SAO/ AO concerned while the SAO/ AO will be nominated by the Group Officer. For the Team of officials, recommendations will be made by the concerned Group Officer/ JCDA/ Addl. CDA in the Main Office directly overseeing the functional area concerned.
3.2 Parameters for appraising outstanding work have been drawn up in Section IV below and are generic in nature. These are illustrative criteria pertaining specifically to departmental work. Exemplary work done in these and other

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