DOPT : standard forms for intimation/ permission under the rules and expenditure incurred on repairs or minor construction work in respect of immovable property

DOPT : standard forms for intimation/ permission under the rules and expenditure incurred on repairs or minor construction work in respect of immovable property

F. No. 11013/2/2018-Estt.A-III

Government of India
Ministry of Personnel, Public Grievances and Pension
Department of Personnel & Training
Establishment A-Ill Desk

North Block, New Delhi – 110001
Dated 17 December, 2018

OFFICE MEMORANDUM

Subject: Rule 18 of the CCS (Conduct) Rules, 1964- regarding standard forms for intimation/ permission under the rules and expenditure incurred on repairs or minor construction work in respect of immovable property – regarding.

The undersigned is directed to say that in accordance with the provisions of sub-rule (2) of the Rule 18 of the CCS (Conduct) Rules, 1964, all Government servants coming within the purview of these Rules are required to make a report to the prescribed authority before entering into any transaction of immovable property in their own name or in the name of a member of family. If the transaction is with a person having any official dealings with the Government servant, the Govt. servant is required to obtain prior sanction of the prescribed authority. Sub-rule (3), ibid provides that all Govt. servants should give an intimation to the prescribed authority within one month of entering into any transaction of movable property, the value of which exceeds the monetary limits prescribed in that Rule. In case any such transaction is with a person having official dealing with the Government servant, prior sanction of the prescribed authority is necessary. All requests for obtaining prior sanction and making intimation about transactions in immovable and movable property may be made in the enclosed standard Form I and Form II, respectively.

2. Further, this Department’s O.M. No. 11013/9/89-Estt.(A) dated 27/11/1990 provides, inter-alia, that where the expenditure incurred on repairs or minor constructions work in respect of any immovable property belonging to a Government servant is estimated to exceed Rs. 10,000/-, intimation to the prescribed authority was necessary. These instructions have been reviewed and in supersession of the said O.M., it has now been decided that in respect of the expenditure incurred on repairs and minor additions to an immovable property by a Government servant, an intimation shall be necessary to be given to the prescribed authority only if the estimate exceeds the limit prescribed in Rule 18(3) of CCS (Conduct) Rules, 1964. However, prior sanction of the prescribed authority should be obtained in all cases regardless of amount involved, where the transaction regarding the material purchases or contract for such repairs or minor construction, is with a person with whom the Government servant concerned has official dealings.

3. All Ministries/ Departments/Offices are requested to bring the above guidelines to the notice of all administrative authority under their control.

4. In so far as the employees of Indian Audit and Accounts Departments are concerned, this O.M. issues after consultation with Comptroller & Auditor General of India.

5. Hindi version will follow.

S/d,
(Satish Kumar)
Under Secretary to the Govt. of India

To
The Secretaries of All Ministries/Departments (as per the standard list)

FORM-1

Form for giving prior intimation or seeking previous sanction under Rule 18 (2) of the CCS  (Conduct) Rules, 1964 for transaction in respect of immovable property.

(Please read the instructions before filing up the form)

1. Name of the Government servant : ____________
(a) Designation: __________________________
(b) Service to which belongs: _________________
(c) Employee No./ Code No.: _________________

2. Scale of Pay and present pay: _______________

3. Purpose of application:@ __________________

4. Whether property is being acquired or disposed of: _______________

5. Probable date of acquisition/disposal of property: ________________

6. (a) Mode of acquisition β :     ______________________________
(b) Mode of disposal β :                ______________________________

7. Description of Property :

8. In case of acquisition, source or sources from which financed/ proposed to be financed. Ω :

9. In the case of disposal of property, was requisite sanction/intimation obtained/given for its acquisition (A copy of the sanction/acknowledgement should be attached): ___________

10. Details of the Parties with whom transaction is proposed to be made:

11. In case of acquisition by gift, whether sanction is also required under Rule 13 of the CCS (Conduct) Rules, 1964?

12. Any other relevant fact which the applicant may like to mention

DECLARATION

I ____________hereby declare that the particulars given above are true. I request that I may be given permission to acquire/dispose of property as described above from/to the party whose name is mentioned in item 11 above.

OR

I, ___________hereby intimate the proposed acquisition/disposal of property by me as detailed above. I declare that the particulars given above are true.

Station:

Date:

Signature:__________
Name:____________
Designation:________

Instructions to follow while filling up the above form:

1.

2. In the above form, different portions may be used according to requirement.

3. Where previous sanction is asked for, the application should be submitted at least 30 days before the proposed date of the transaction

FORM-II

Form for giving intimation or seeking previous sanction under Rule 18 (3) of the CCS
(Conduct) Rules, 1964 for transaction in respect of movable property.

(Please read the instructions before filing up the form)

1. Name of the Government Servant ___________________

(a) Designation:  _______________________
(b) Service to which belongs:_______________
(c) Employee No./ Code No.:_______________

2. Scale of Pay and present pay: _____________

3. Purpose of application: @ _______________

4. Description of Movable Property

5. In case of acquisition. source or sources from which financed/ proposed to be financed. Ω ______

6. In the case of disposal of property, was requisite sanction/intimation obtained/given for its acquisition (a copy of the sanction/acknowledgement should be attached). _____________

7. Details of the Parties with whom transaction is proposed to be made/ has been made:

8. In case of acquisition by gift, whether sanction is also required under Rule 13 of the CCS (Conduct) Rules, 1964? α _____________

9. Any other relevant fact which the applicant may like to mention _________

DECLARATION

I, _____________hereby declare that the particulars given above are true. I request that I may be given permission to acquire/dispose of property as described above form/to the party whose name is mentioned in item 7 above.

OR

I, _____________hereby intimate the proposed acquisition/disposal of property by me as detailed above. I declare that the particulars given above are true.

Station:

Signature :_________
Name:___________

Date:

Designation :_______

Instructions to follow while filling up the above form: