Grants-in-aid for the year 2014-15 to the Central Government Employees Residents Welfare Associations- submission of Accounts for the year 2013-14 regarding.
Lok Nayak Bhawan, New Delhi-110003
11th November, 2014
The Secretaries of the Grantee,
Central Government Employees
Residents Welfare Associations
(As per list)
Sub.:- Grants-in-aid for the year 2014-15 to the Central Government Employees Residents Welfare Associations- submission of Accounts for the year 2013-14 regarding.
I am directed to say that the Department of Personnel and Training has been sanctioning Grants-in-aid to the eligible recognized Residents Welfare Associations formed by the Central Government Employees in residential colonies to enable them to meet a part of their expenditure on the welfare activities, programmes during the financial year. The recognized Central Government Employees Residents Welfare Associations eligible to receive grants-in-aid may please send a request to this effect to this Department in the prescribed proforma.
2. The recognized Central Government Employees Residents Welfare Associations are requested to send their request keeping in view the following guidelines:-
a) Central Government employees and employees of Lok Sabha, Rajya Sabha, Supreme Court, High Court, UPSC, Statutory and Autonomous bodies, Delhi Administration shall qualify for ‘Regular’ membership of an association in receipt of grant-in-aid from Department of Personnel and Training subject to fulfillment of conditions as laid down in sub para (b) to (h) of para II (2) of O.M. No. 5/8/2013-Welfare dated 3rd June, 2014 (copy enclosed).
b) Grants-in-aid admissible will be subject to an upper ceiling of Rs.10,000/- during a financial year.
c) Consolidated accounts for the previous financial year may be provided in Annexure ‘A’, signed by the President, Secretary, Treasurer and Internal Auditor.
d) A complete list of all the members showing their names, residential address, official designation and address as on 31.03.2014 may be submitted as in Annexure-‘B’.
e) All the vouchers relating to every head of expenditure as appearing in Annexure ‘A’, should be maintained by the Association, so as to verify the expenditure as and when needed.
f) The stock register maintained by the Association as audited and certified by the Internal Auditor after physical verification should be maintained by the Association. The Department of Personnel and Training may verify the stock register as and when required. Similarly, the inventory of articles should also be maintained.
g) A copy of the minutes of the General Body meeting wherein the accounts of the Association and other activities thereof for the previous year etc. have been approved maybe submitted (Annexure-‘L’).
h) Utilization certificate in respect of the grant-in-aid provided by this Department and information regarding Assets acquired wholly or substantially funded from the grant may also be furnished as per proforma in Annexure ‘G’ and ‘H’ respectively.
i) A report on the activities of the Association with reference to the Annual Action Plan as provided in Clause VII of the rules and regulations framed under the Model Constitution may also be provided (Annexure ‘K’).
j) A copy each of the registration certificate and DOPT’s recognition/revival of recognition to the RWA may also please be provided.
3. It may be noted that even if the Association is not keen to obtain further grants-in-aid from the Government, it shall have to render full and satisfactory accounts of the grants taken in the past. In case any Association fails to get grants-in-aid for any reason for two consecutive years, such Association will stand derecognized. Those Associations which have not sent acknowledgements in token of having received the grants-in-aid for the year 2013-14 so far, are requested to send the same.
4. CGERWAs are requested to send their request complete in all respects to DOPT preferably by 31.12.2014 for further necessary action in the matter.